The Global Workplace Coordinator supports facility management and manages front of house/site hospitality and day-to-day operations of the Jazz Pharmaceuticals office facility, ensuring the office environment supports collaboration, productivity, and safety. This position is site-based only and there may be a requirement to support other locations within your region, including working from that other location.

ESSENTIAL FUNCTIONS:

• Perform Visitor Management & Office bookings (desk & room bookings) tasks as required/necessary

• Proactively prepare meeting/collaboration rooms as required (e.g., layout) • Monitors relevant mailboxes, forwarding and responding to emails as required • Manage incoming calls as required

• Manage incoming and outgoing post & courier activity, includes to receive, sort, scan and distribute

• Manage office stock and supplies (e.g., meeting rooms, office equipment, sundries, snacks)

• Manage Business Card ordering system and fields requests • Maintain and update Digital Signage displays

• Manage Security Access System

• Issue and disable security access cardkeys & run reports

• Maintain strict confidentiality regarding New Hires and Terminations notifications

• Execute on trained policies and procedures e.g., Health Authority inspections, other government, or regulatory unexpected events

• Collaborate with global peers to streamline ways of working, share lessons learned and best practices • Support the facilitation of any on-site events and all that entails. May include light janitorial duties

• Assist with other Global Workplace Coordination work, as required e.g.

• Tracking, communicating, and compiling crucial EH&S Risk Assessments and associated risk management activities

• Liaising with Building Management/Security/Landlord

• Agreements, Purchase Orders and Finance process management

• Assistance with operational incident management documentation and reporting

• Working with FM companies, external vendors to log, track, close work order traffic

• Other EH&S projects and initiatives as needed

• Obtain/maintain First Aid, Defibrillator and Fire Marshal certification

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

• Strong background in administration

• Knowledge of FM process and practices

• Ability to prioritise and manage own workload

• Client/customer service focused, dedicated to meeting, and exceeding the expectations of internal and external customers

• Ability to problem solve

• Exceptional organisational skills

• Ability to create positive working relationships at all levels with internal and external stakeholders

• Proactive, flexible and hands on (working outside of standard working hours may be required to meet business needs)

• Taking ownership for your output and results

• Engaging personality, with confidence in your abilities but a willingness to learn & improve

• Proficient computer skills including use of Microsoft Office 365 (including Outlook, Word, Excel, Power Point), SAP, MS Teams and Zoom.