Brief Description:

The Senior Analyst of Medical Affairs (Medical Education Grants) will be an integral member of the Medical Affairs, Medical Education Grant team. This role is essential for enhancing efficiency and effectiveness of the department’s operational and management of Independent Medical Education grant requests from external organizations.

Essential Functions

• Monitor the Educational Grant Management System and perform initial review of grant requests for completeness and alignment to industry and company guidelines
• Partner with Grants Manager to track routed requests against the budget to ensure approvals do not exceed the target forecast
• Process grant requests, to include communication of grant decisions to internal and external parties and issuing of payment to requestors
• Maintain a schedule of supported educational events across all Neuroscience molecules
• Track outcomes from supported programs
• Gather and assist analyze performance metrics under Grant Managers’ oversight and communicate the results to stakeholders within the organization as needed.
• Prepare presentations for use by Grants Manager and other internal departments as needed
• Respond to reported problems and work with a diverse team of internal and external stakeholders to identify resolutions
• Schedule monthly EGRC meetings, distribute review materials to the team prior to the meeting, and prepare presentation materials
• Identify potential process improvements related to the grant workflow
• Update documentation related to IME grant processes and workflow diagrams to ensure business continuity and aid in continuous improvement efforts
• Communicate regularly with grant requestors regarding status, payment, program materials and outcomes of supported activities
• Analyze operational processes and systems and establish best practices
• Participate in professional meetings to evaluate the impact that regulatory and policy decisions have on IME grants
• Partner with IME Director on special projects

Required Knowledge, Skills, and Abilities

• Pharmaceutical industry and/or agency/medical education company experience is required
• Experience working with Microsoft Office, including Excel, PowerPoint, Outlook and Word is required
• Experience working with Pivot Tables, Macros and/or Visual Basic for Applications is preferred
• Experience working with publication software (e.g., Microsoft Publisher, Adobe InDesign) is desired
• Knowledge/understanding of FDA and regulatory guidelines for industry support of medical education events (e.g., PhRMA guidelines, OIG, AMA, ACCME, Sunshine Act) is desired
• Knowledge of CME/CE outcomes assessments (e.g., MOOREs, TELMs) is desired
• Experience working with reporting solutions (e.g., Izenda, SmartSheets) is desired
• Experience working with a request management or customer management system is desired (e.g., CyberGrants, Vision Tracker, CRM systems)

Required/Preferred Education and Licenses

• Relevant degree, direct experience working in independent medical education grants or a mix of both