This role will be responsible for the control and coordination of all contracted works at the KSP site, ensuring specific and comprehensive risk assessments and method statement reviews have been carried out and issuing Permits where required. Contractors will be periodically inspected throughout the working day to check method statement conditions are in place and being followed. Inductions will be delivered if required and these are tracked and updated on an annual basis. 

Essential Functions/Responsibilities

• Reviews risk assessments and method statements, ensuring they are sufficiently detailed and site specific

• Ensures all personnel coming to site to complete the works are familiar and have reviewed the risk assessment / method statement.

• Verifies contractors have been through the site induction system and makes sure the log is updated

• Ensures all permits are prepared in a timely manner and communicates to all personnel involved with the work execution. This includes hot work and confined space permits.

• Issues permits for internal maintenance works as required.

• Ensures that isolations are in place for the works to be undertaken

• Issues the permits at the place of work and ensure the departments are aware of the activities

• Sign acceptance of the permit as required

• Review lift plans, hot works, confined space activities as required

• Works with the various departments across Kent Science Park to provide support with service contractors and project work.

• Audit contractors whilst working to issued permits and method statements to ensure risk reduction controls are strictly adhered to.

• File/archive completed and closed permits in date order to allow audit and analysis in the future.

• Participate in root cause analysis as required, specifically while investigating any related safety incidents related to contractors or otherwise. 

• Manages contractor management process for Engineering.

• Spearhead the control of the Engineering departments Mirashare actions and ensure compliance of the team with actions and reviews, communicating these required actions to the Tier 2 meeting.

• Control the timely review of risk assessments within Mirashare by the technicians and also write these as required to support engineering activities

• Employees have legal duties under the Health and Safety at Work Act 1974, requiring them to take reasonable care for their own and others' safety, cooperate with employer safety measures (like training and policies), use equipment correctly, and report hazards or defects.

Required Knowledge, Skills, and Abilities

• Communication & Influence: Communicates verbal and written information in a clear and accurate manner.

• Is firm and clear with contractors and is confident in stopping work if a non-compliance is identified. 

• Exercises good judgement in making recommendations, considering all the available sources of information and alternatives.

• Organises time effectively and prioritises tasks according to their urgency and/or importance.

• Maintains high standards of honesty and integrity and holds contractors to the same exacting standards.

• Identifies the root causes of problems and proposes realistic and practical solutions to address them.

• Takes a co-operative approach to working with others, sharing knowledge and information. Establishes and develops effective and positive professional relationships. Demonstrates a considerate and thoughtful approach to others and contributes to team activities.

• Proposes new ideas and approaches to support continuous improvement. Easily and flexibly adapts to new situations, new ways of working and new ideas.

• Customer Focus: Understands that the patient is the ultimate customer and meeting patient’s needs depends on treating all stakeholders as customers.  Identifies and understands the needs of the immediate and direct customer.  Focuses on meeting those needs and ensuring both satisfaction and a continuing business relationship.

Required/Preferred Education and Licenses

• A qualified Engineer / Permit issuer with a minimum ONC level, Nebosh general certificate or similar

• Some of this should have been gained in a regulated pharmaceutical production environment or similar industry. 

• Ideally the jobholder should have experience of ISO14001 & ISO45001 quality environments and possess working knowledge of Microsoft Office applications.

• Experience of an electronic work permit system is preferred and other EHS systems used to track incidents and risk assessments.